Your new company

My client is a prominent player in the agri-business sector sources, processes, and markets various agricultural commodities to food manufacturers, retailers, and other businesses globally. They are looking for an Executive Secretary to join the team.

Your new role

- Daily Management Support: Provide administration assistance, including calendar management.
- Meeting and Logistics Support: Assist in setting up meetings, booking rooms, arranging business travel (with corporate travel policy adherence), including booking flights, cars, hotels, and preparing travel documents (like visa applications). Process expense claims.
- Mail and Correspondence: Handle internal/external mail and prepare correspondence, reports, and presentation materials.
- Financial Support: Support headcount and expense management & reporting. Assist with SAP transactions like vendor creation, vendor payments, invoice verification, and processing.
- Event Coordination: Plan and coordinate corporate events with working teams as needed.

What you'll need to succeed

- Education: Diploma or Degree in Business Administration or a relevant field.
- Experience: Minimum 5 years of secretarial and administrative experience supporting senior executives in a similar role.
- Skills:

1. Excellent interpersonal and communication skills for working with diverse cultures.

2. Strong organizational skills with attention to detail and a proactive approach.

3. Ability to thrive in a fast-paced, dynamic environment with shifting priorities.

4. Capable of meeting deadlines at short notice.

5. Proficient in Microsoft Office (especially Excel and Word) and Outlook.

What you need to do now

If you're interested in this role, click 'apply now' or forward an up-to-date copy of your CV to me at Joan.Yip@hays.com.sg. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

EA Reg Number: R22106377
EA License Number: 07C3924 | Company Registration No: 200609504D.