Admin Executive
Admin Assistant | West Side | 13th month + Bonus
Your new company
Located in Singapore, you will be working with a global leader in industrial automation with 20+ years of service.
Your new role
Job Title: Administrative Assistant
- Reporting to the Admin Manager based in Singapore, you will provide comprehensive administrative support to the assigned department, ensuring seamless operations and effective collaboration with partners, team members, and stakeholders.
- Your key responsibilities will include managing calendars for senior personnel, coordinating meetings, room bookings, and minute-taking. You will also prepare slides, reports, and presentations, and arrange travel arrangements (flights, hotels, visas, car arrangements). Additionally, you will work closely with team members and stakeholders to process travel and expense claims via Concur.
- Other logistical responsibilities include managing department stationery, printers, cabinet access, and fringe benefits. You will also coordinate visitor arrangements, including agendas, meetings, transportation, and meals.
- As part of the administrative team, you will cover reception duty on a rotation basis and attend monthly admin meetings, taking minutes on rotation. You will adapt to varied assignments and changes and perform other ad-hoc duties as assigned.
What you’ll need to succeed
- At least 3 years' relevant administrative experience
- Proficiency in Microsoft tools
- Experience in minute-writing, travel arrangement, and Concur (an advantage)
What you need to do now
If you or someone you may know may be interested in this opportunity, please do contact me on the details below for more information or send me your CV to apply now via email at shien.koo@hays.com.sg. Alternatively, if this job opportunity is not relevant to you, feel free to share with you your updated CV to have a confidential discussion on the relevant openings based on your skill sets and expertise.
EA Reg Number: R22106488
EA Licence Number: 07C3924 | Company Registration No: 200609504D
Summary
- Job Type
- Permanent
- Industry
- Manufacturing & Production
- Location
- Singapore
- Specialism
- HR
- Ref:
- 1268719
Talk to a consultant
Talk to ShiEn Koo, the specialist consultant managing this position, located in Singapore
#27-20 UOB Plaza 2, 80 Raffles Place
Telephone: +65 6027 2239
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